Graceful Scheduler Bot — Client & Affiliate Booking Automation

# 💼 Graceful Scheduler Bot — Client & Affiliate Booking Automation

The Graceful Scheduler Bot transforms scheduling into an elegant, automated process.

Clients and affiliates simply send a /book message in Telegram, and the workflow manages everything:

conflict checks, calendar booking, confirmations, CRM logging, and reminders. ✨

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## 🌸 Features

- 📲 Telegram Intake: Accepts /book command with meeting type, date, time, and email.

- 📅 Google Calendar Integration: Checks if the requested time is free and creates a 30-minute event.

- 💌 Confirmations: Sends instant confirmation by Email and Telegram.

- 🗂️ Notion CRM Log: Records details (Name, Email, Meeting Type, Date, Status).

- ⏰ Reminders: Sends polite reminders 24h before the meeting via Email and Telegram.

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## ⚙️ Setup Instructions

1. Telegram Bot:

- Create a bot with BotFather

- Add your token into n8n credentials

2. Google Calendar:

- Connect your account in n8n credentials

- Use primary or specify your calendar ID

3. Email Send Node:

- Configure SMTP or Gmail OAuth

4. Notion Database:

- Create a database with properties:

- Name (title)

- Email (email)

- Meeting Type (select)

- Date (date)

- Status (select)

- Replace YOUR_NOTION_DATABASE_ID in the workflow

5. Customize Messages:

- Update confirmation + reminder copy to match your tone

6. Test Example:

/book client 2025-09-20 14:00 hello@example.com Jane Doe

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## 🧩 Node List

- Telegram Trigger → listens for /book messages

- Function (Parse Command) → extracts meeting type, date/time, email, name

- IF Valid? → routes to help or booking flow

- Google Calendar (Get Events) → checks for conflicts

- IF Time Free? → prevents double booking

- Google Calendar (Create Event) → books slot + invites guest

- Email Send (Confirmation) → elegant confirmation email

- Telegram (Confirmation) → graceful in-chat confirmation

- Notion (Create Page) → logs details into CRM

- Wait → pauses until 24h before meeting

- Email Send (Reminder) → gentle email reminder

- Telegram (Reminder) → in-chat reminder

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## 🧪 Testing Tips

- Start with a test booking command using today’s date/time.

- Check Google Calendar → event should appear with guest invite.

- Confirm both email and Telegram confirmations are sent.

- Verify a new page is created in your Notion database.

- Let the Wait node trigger → reminders should arrive 24h before.

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## 🏷️ Tags

Automation, Scheduling, Calendars, CRM, Telegram, Notion

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✨ With the Graceful Scheduler Bot, scheduling feels less like admin work and more like having your own digital assistant — polished, timely, and beautifully automated.