Auto-Finance Tracker: Sync Receipts, Forecast Cash Flow & Get Monthly Reports

🚀 What This Workflow Does

This automation helps small business owners track income and expenses effortlessly, turning scattered emails and WhatsApp messages into structured financial data — all without manual entry.

Every month, it:

• Pulls receipts and invoices from your Gmail and WhatsApp
• Uses AI to extract key details (date, vendor, amount, category)
• Logs everything into Google Sheets
• Generates a monthly cash flow forecast with visual insights
• Sends you a clear, concise email report with AI-powered recommendations

No more spreadsheet stress. No more missing receipts. Just financial peace of mind — delivered every month.

💡 Why It Matters

As a small business owner, your time is too valuable to spend manually logging transactions. This workflow automates the entire finance tracking loop — from receipt capture to insight delivery — so you can:

• Know exactly where your money is going
• Spot trends and plan ahead
• Make smarter decisions with real-time data
• Start each month with confidence

It’s soft tech at its best: simple, elegant, and deeply useful.

🛠️ How It Works

1. Triggers monthly on the 1st at 9 AM (customizable)
2. Scans your inbox for new receipts/invoices via Gmail
3. Uses GPT-4o to parse text and extract financial data
4. Avoids duplicates by checking existing entries
5. Saves to Google Sheets with clean formatting
6. Generates a monthly summary with:
   • Total income & expenses
   • Net profit/loss
   • Expense breakdown (pie chart via QuickChart)
   • AI-written insights and action steps
7. Delivers a beautiful email report with visuals and next steps

🧩 Tools Used

• Gmail (IMAP)
• WhatsApp (via Twilio)
• Google Sheets
• OpenAI (GPT-4o)
• Cron (scheduled trigger)
• Email (SMTP)

✅ Built With Soft Tech Principles

• Zero-code design
• Human-first UX
• Scalable for any small business
• Privacy-respecting (no sensitive data stored)
• Easy to customize and extend

📌 Perfect For

• Solopreneurs
• Coaches & consultants
• E-commerce sellers
• Service-based businesses
• Anyone tired of manual bookkeeping

“I used to dread my monthly financial review. Now I get a clear, friendly report that tells me what’s working — and what to fix. This one workflow saved me 4 hours a month.” — Sarah L., Online Coach